4 Tips to Keep Your Small Business IT Costs Down

IT costs - hands holding phone calculator on messy desk with charts, papers, and laptop

Maintaining a good budget for your company is an important way to ensure its success. One constant difficulty for businesses is determining how much to spend on each necessary business element.

One category that is necessary for all modern businesses is IT expenses. While IT is an essential service, some companies may feel that they’re overspending in this category.

These four tips can help you find ways to keep your IT costs down.

Evaluate Your Technology Subscriptions

A quick way to save money on your IT budget is to consolidate your subscriptions. By evaluating your technology subscriptions to see which are really necessary and which provide overlapping services, as well as identifying any empty seats you may be paying for, you can reduce your expenses without sacrificing the quality of your service.

Another option to optimize your budget is to evaluate and negotiate your contract down. Many companies are willing to work with their clients to find a price that’s more affordable. Plan a meeting to sit down and talk about possible options.

Some tips for negotiating your contract include:

  • Being prepared to talk about your overall goals.
  • Knowing which services you need and are paying for.
  • Being respectful.

Opt for Cloud Solutions

A great way to keep your IT costs down is by choosing cloud solutions. Cloud-based services are now often more affordable than traditional on-premise options and also provide more flexibility for remote or hybrid workspaces. By moving to the cloud, you can free up some of your budget to put towards other areas of your business.

Some cloud-based services that companies utilize include VoIP phone systems, which are internet based instead of requiring a phone line. You can also look to use cloud-based servers instead of maintaining a server in your office. This can be a secure and more affordable option that still allows you access to all of the important and sensitive files you need.

Outsource IT Management

Consider using an outsourced IT provider to manage your software needs. The cost of in-house IT staff can be prohibitive, while an outsourced IT company provides a team of experts at a fraction of the cost. Some outsourced IT companies have a flexible pricing structure or customizable options you can choose from.

An outsourced IT company that provides managed IT services can also save you money on software and hardware costs and help you optimize your technology infrastructure. They’ll help you avoid having to provide your own expensive hardware in your office, while not forcing you to compromise quality.

Prioritize Preventative Cybersecurity

Fixing a problem is always more expensive than preventing the problem from happening in the first place. This is especially true when it comes to cybersecurity. Data breaches can be extremely costly, not just in terms of the money spent to fix the problem, but also in terms of the damage to your company’s reputation.

By prioritizing cybersecurity with your IT budget, you’re proactively working to prevent any security breaches to your company and customer data. Avoiding downtime after experiencing a cyberattack will save your business money and valuable resources as another underrated, long-term benefit.

Begin Re-Evaluating Your Budget Now

Re-evaluating your IT budget is an important step in ensuring that you are making the most of your technology expenses. Consider which of the above mentioned areas you could adjust today to optimize your resources.

We’re happy to help you assess your IT needs. Feel free to contact us today to learn more ways you could be saving on your IT!